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Technical Notes from Universities

This document contains technical notes from select universities on specific metrics. Each university was given the opportunity to contribute additional information for dashboard users. These notes are organized alphabetically by university. Any questions regarding a university’s notes should be directed to the contact person listed for each school.

Central Michigan University 

Student to Instructional Staff Ratio 

The total full-time equivalent (FTE) enrollment number used in calculating this ratio includes all students who were enrolled during the fall term while the number of instructional staff members only includes those on the payroll as of November 1st. Due to how the CMU Global Campus offers many short-session courses, CMU had a number of instructional staff who taught some of the fall FTE students, but are not included in the instructional staff number used in this ratio calculation. Including those instructional staff would reduce CMU’s ratio by approximately two points.

Contact:

Mary Meier
Assistant Director 
Institutional Research 
Central Michigan University
Phone (989) 774-7221
meier1me@cmich.edu

Eastern Michigan University

Fall Full-Time Equivalent Enrollment and Three Metrics That Rely On Enrollment As An Input

Full-time graduate student enrollment reported in IPEDS differs from EMU’s records such that the full-time equivalent (FTE) enrollment in fall 2013 was 17,998 instead of 17,968 students. This affects three metrics on EMU’s scorecard: state appropriations per FTE student, instructional spending per FTE student, and administrative spending per FTE student. Based on the fall FTE enrollment from EMU’s records,

  • State appropriations per FTE student was $3,778 instead of $3,784;
  • Instructional spending per FTE student was $6,755 instead of $6,766; and
  • Administrative spending per FTE student was $1,690 instead of $1,692.

Administrative Spending per Full-Time Equivalent Student and
Student to Administrative Staff Ratio

Academic department heads at EMU are classified as administrators based on the definition in IPEDS, whereas many other universities classified them as faculty members. Several positions at EMU's athletic department are also classified as administrators, while other universities may group them into auxiliary services. These two categories of positions contribute nearly 20% to the total administrative cost.

Contact:

Bin Ning
Assistant Vice President  
Office of Institutional Research and Information Management  
Eastern Michigan University
Phone (734) 487-4924
jcampbell@emich.edu

Ferris State University

Administrative Spending per Full-Time Equivalent Student and
Student to Administrative Staff Ratio

New occupational categories based on the Standard Occupational Classification (SOC) system were first implemented in IPEDS in FY 2013. During this first year, many positions were incorrectly classified as “management occupations” due to confusion over the definitions for these new categories. The positions have been reviewed and updated for the FY 2014 submission and are continually reviewed and updated as needed.

In terms of costs, instructional programs at other sites across the state are administered on campus with those positions being counted in the university’s total. Executive/managerial spending and position counts include positions in residential life and dining operations, which line up more closely with student services or academic support.

Academic departments at Ferris State are managed by department heads that are classified as administrators, unlike faculty chairs at other institutions. This means that some instructional faculty members are categorized as administrative. Fundraising is administered within the university and those administrators are included in this total. Many other schools place fundraising and development staff under the banner of a foundation which would lower their administrative staff number.

Contact:

Beth Logan
Assistant Director 
Budgetary Planning and Analysis 
Ferris State University
Phone (231) 591-3824
loganb1@ferris.edu

Grand Valley State University

Total Cost of Attendance for On-Campus In-State Undergraduates

GVSU’s cost data in the IPEDS system prior to FY 2011 were based on freshman & sophomore tuition rates rather than average rates for all undergraduates. Because the reporting anomaly could not be corrected for earlier years, the tuition increases reported here are higher than what students actually experienced. The actual annual growth rate was 2.8%.

Contact:

Phillip Batty
Director 
Institutional Analysis 
Grand Valley State University
Phone (616) 331-8648
battyp@gvsu.edu

Michigan State University

Student to Administrative Staff Ratio

New occupational categories based on the Standard Occupational Classification (SOC) system were first implemented in IPEDS in FY 2013. This change in methodology results in categorizations that vary significantly from the previous organization, which was based on the Equal Opportunity Commission (EEO). The new SOC code, “management occupations,” includes a broader segment of employees than the previous EEO code, “executive, administrative, and managerial.” Growth in the number of employees from the previous counts does not necessarily represent an actual increase. Thus, a reduction in the ratio compared to years based on the EEO code does not necessarily represent an actual decrease.

Contact:

Brent Johnston
Senior University Management Analyst
Office of Planning and Budgets
Michigan State University
Phone (517) 353-5519
John1096@msu.edu

Oakland University

Average Net Price for In-state Students Receiving Grants or Scholarships

The average net price in the scorecard does not reflect corrections made to the data submitted to the IPEDS system during the last collection period. For FY 2014, the average net price for students receiving grants or scholarships was $11,191.

Contact:

Cindy Hermsen
Director 
Financial Aid 
Oakland University
Phone (248) 370-2550
Hermsen@oakland.edu

Saginaw Valley State University

Administrative Spending per Full-Time Equivalent Student

SVSU’s “institutional support” includes expenses associated with the Saginaw Valley State University Foundation. In addition to normal operating expenses related to the Foundation, SVSU incurred additional expenses related to the endowment campaign during FY 2013. The Foundation operating and campaign expenses cause the “administrative spending per full-time equivalent student” to be inflated.

Contact:

Nick J. Wagner 
Director 
Office of Institutional Research 
Saginaw Valley State University
Phone (989) 964-2468
njwagner@svsu.edu

University of Michigan-Ann Arbor

Administrative Spending per Full-Time Equivalent Student

The University of Michigan–Ann Arbor’s approach to administrative support creates an overstatement of expenditures associated with the Ann Arbor campus and thus the metric does not provide an accurate picture of spending per student. The indirect administrative activities such as payroll, accounting, human resources, and administrative computing are handled in centralized offices. They support the Ann Arbor campus as well as our hospitals and health system, the Dearborn and Flint campuses, and other major auxiliary activities, such as intercollegiate athletics and housing. While the Ann Arbor campus is compensated for the support provided, it appears as a revenue item in IPEDS and does not reduce the overall expenditure on which this metric is based.  

For 2014, removing the indirect administrative expenditures noted above, the administrative spending would decrease by $15.2 million, the ratio by $361 and the metric from $4,099 to $3,738.

It should also be noted that our institutional advancement (or fundraising) activities are wholly within the university, while a number of our Carnegie Classification peers have their activities in separate foundations. If we excluded our $23.7 million in expenditures, the metric would be further reduced by $562 to $3,175, putting us more in line with the U.S. Public Peer average.

Student to Administrative Staff Ratio

A change of similar magnitude would occur in this metric as well. The number of students per administrative staff would increase. FTE data are not as easily identified so no estimate is being supplied of the impact.

Contact:

Tammy Bimer
Associate Vice Provost for Academic and Budgetary Affairs and
Executive Director, Office of Budget and Planning
The University of Michigan
Phone (734) 763-9983
tammyc@umich.edu

University of Michigan-Dearborn

Total Cost of Attendance for On-Campus In-State Undergraduates

The University of Michigan-Dearborn has no university-controlled or managed housing so the total cost of attendance for students living off-campus (not with family) is reported instead. This is not directly comparable to the measure reported for the other Michigan schools and our U.S. public peers since the costs of living on campus may differ from the costs of living off campus and not with family. 

Contact:

Noel Hornbacher
Director
Financial Services 
The University of Michigan-Dearborn
Phone (313) 593-5411
noelhorn@umich.edu

Wayne State University

Student to Administrative Staff Ratio

New occupational categories based on the Standard Occupational Classification (SOC) system were first implemented in IPEDS in FY 2013. Wayne State University classified the new “management occupations” category to include those staff whose job is to plan, direct, or coordinate policies and programs, and may include some supervision of other workers.

Graduation Rate

Wayne State University has a higher percentage of student body who are Pell grant recipients with ACT composite scores below 24 than the large research intensive universities in our comparison group, which explains the lower graduation rate by comparison. Wayne State University’s average graduation rate for the last three years for students with ACT composite scores greater than 24 is 61.3%.

Contact:

Mark A. Byrd
Assistant Vice President for Institutional Research and Analysis
Office of Budget, Planning and Analysis
Wayne State University
Phone (313) 577-2001
mark.byrd@wayne.edu

Western Michigan University

Core Expenditures

Western Michigan University receives gifts for the benefit of Western Michigan University School of Medicine. Those gifts are transferred to Western Michigan School of Medicine or Western Michigan University Foundation WMed quasi-endowment. These transfers may be included in “other operating expenditures.”

Core Revenues

Western Michigan University receives gifts for the benefit of Western Michigan University School of Medicine. Those gifts are transferred to Western Michigan School of Medicine or Western Michigan University Foundation WMed quasi-endowment. These gifts may be included in “other core revenues.”

Student to Administrative Staff Ratio

Starting in 2013, the definition for administrative staff differs from the definition used in prior years.  This is due to new occupational categories in IPEDS that were implemented in 2012-13. The value of this metric in 2013 and the following years is not comparable to the values used in 2012 and prior years.

Contact:

Carrie Puckett
Manager, Financial Accounting and Reporting
Accounting Services
Western Michigan University
Phone (269) 387-4284
carrie.puckett@wmich.edu